Administration Assistant in Core Real Estate

Recruiter
Eversheds Sutherland
Location
Cardiff
Salary
Competitive
Posted
15 Sep 2017
Expires
13 Oct 2017
Contract Type
Permanent

About Eversheds
Sutherland:
Our support staff are held in high regard at Eversheds Sutherland. We don't just want people who are great at admin, but flexible and committed individuals who can think on their feet, work well with our clients and have the drive to get things done. We will fully reward you for your talents in a highly supportive environment that offers genuine career paths.

Our Core Real Estate team works across the world, providing clients with the benefit of local representation coupled with national and international resource.

Key responsibilities:

•Providing the full range of administrative support to legal advisers, secretaries and clients
•Dealing with archiving and retrieval of hard copy files and deed packets; maintenance of online deeds system
•Sorting and circulating daily incoming post; management of outgoing post, including arranging couriers and special deliveries
•Document printing, copying and scanning; collation and binding of documents
•Scheduling of documents and deeds
•Liaison with facilities, post and reprographics departments
•Maintaining and ordering stationery supplies for the department
•Managing and collating information/producing reports or similar as required
•Administration activities to support billing and financial processes
•Efiling and paper filing
•Deal with incoming telephone calls in a professional and efficient manner, assisting with general queries from legal advisers and clients
•Opening and closing of client files; ensuring both hard copy and electronic files are properly maintained in accordance with quality and compliance requirements.
•Working as part of the wider support team; assisting and covering for other colleagues as needed
•Contributing to a safe and tidy working environment

Skills and experience:
We'd love to hear from you if you have experience of working as an administration assistant, ideally in a legal or other professional services environment. It is expected that you will be able to work with limited supervision, and have an enthusiastic approach to dealing with day to day tasks and longer term initiatives and projects.

The ideal candidate will be able to demonstrate:
•Experience in a legal or other professional services environment
•Excellent IT skills with the aptitude to learn new systems quickly
•Excellent interpersonal, communication and organisation skills
•A flexible and committed attitude
•Excellent problem solving skills and initiative
•Strong team ethic; the willingness to take account of others' workloads and offer help
•Good relationship building skills, internal and external

Key competencies:

• Seeks to provide outstanding levels of client service at all times. Projects a positive and professional image of the firm to clients
• Uses initiative; anticipates what is needed and takes appropriate action
• Highly motivated, accurate, works well under pressure and has a 'can do' approach
• Excellent interpersonal, organisational, verbal and written communication skills
• Focuses on solutions, not problems. Takes ownership of problems through to resolution
• Has aptitude to learn new systems and processes
• Supports and champions all firmwide initiatives; is a keen supporter of change
• Seeks opportunities to grow and share knowledge and learn about wider business activity

We're a modern, progressive law firm. We think differently and we've built a culture where individual skills and personalities can shine through. At Eversheds, we believe that innovation comes from having an inclusive culture of genuine equality and diversity and we're happy to help with any reasonable adjustments you may require in the recruitment process, or once in post.

Eversheds Sutherland endeavours to recruit and fill vacancies directly. However, when we do need to engage with agencies, Eversheds Sutherland operates within a preferred supplier list.