Team Secretary / Assistant to Directors

Recruiter
Scott Brownrigg
Location
Cardiff (Caerdydd)
Salary
Competitive
Posted
15 Jul 2017
Expires
20 Jul 2017
Team Secretary / Assistant to Directors Location: Cardiff Salary: Competitive Part-Time, Job Share Scott Brownrigg is an award-winning international design practice providing architecture, masterplanning, urban design, interior design and town planning services. Recognised as a top 20 architectural practice within the UK and within the global top 100, the practice has the embedded skills to undertake projects across all sectors; from large regeneration and residential mixed-use developments to offices, education, hospitality, sport and leisure, defence, transport, advanced technologies and heritage schemes. Scott Brownrigg has its global headquarters in Covent Garden, London, with UK offices in Guildford, Cardiff and Edinburgh and international offices in New York, Singapore, Hong Kong and Moscow. This geographic spread, supported by strategic alliances in the Middle East, enables the practice to serve its growing international client and project base. The practice is looking for a Part-time Team Secretary / Assistant to Directors to provide secretarial and administrative assistance to Directors, and teams of architectural and technical staff in our Cardiff studio. Reporting to the Group Board Director, this is a busy role and key responsibilities of the Team Secretary/ Assistant to Directors include: - - Providing full administrative and secretarial support to Directors and technical teams. - Providing office management service for Cardiff office. - Preparation, formatting and printing of all correspondence for Directors and team. - Screening calls and message taking. - Management of diaries, setting up meetings and making travel arrangements for Directors and team. - Assisting in the production of fee proposals, bids, submissions and presentations for potential new work. - Liaising with clients, consultants and contractors. Requirements for the Team Secretary/ Assistant to Directors role include: - We are looking for a conscientious and highly organised person with: - Previous administrative/secretarial experience - Experience of working in an architects practice or similar creative environment would be an advantage. - You will be a team player with the ability to work on your own initiative. - You will be helpful, reliable, patient and flexible. - You will have excellent interpersonal and communication skills - Good working knowledge of Word, Excel, Outlook and PowerPoint as well as good and accurate typing speed. - Working knowledge of InDesign would be desirable but not essential. - Strong attention to detail and the ability to multi-task and prioritise workloads are a must as well as professional and confident manner. An attractive salary and comprehensive benefits for the right applicant. The working hours are Mon to Fri 1pm to 5.30pm (22.5hrs per week). If you are interested in this position and you feel that you meet the above criteria for the Team Secretary/ Assistant to Directors role then please apply now