Senior Project Manager
Title of Position: Senior Project Manager Title Position Reports to: Contracts Manager Employment Type: Full Time, Permanent Location: Cardiff Job Purpose - A Senior Project Manager (SPM) will both lead a team of Project Managers as well as having responsibility for effectively running their own Projects. The SPM will mentor their team creating clear and attainable objectives with the ability to articulate these objectives to both the team and stakeholders. The SPM will assimilate a vision of what to do and provide guidance on the direction to take whilst offering individuals opportunity to create ownership and realise their potential to be part of a team that delivers a successful Project. - The SPM will have overall responsibility for the reporting of the Projects within their team regularly to both the Contracts Manager and also in person at the Client monthly review - The SPM will undertake responsibility for the Projects being run within his team both internally to the Client and external where appropriate. Aims and Objectives - To manage their local team of Project Managers and operatives to ensure they are allocated / resourced correctly. - To lead and mentor PM's / PE's in respect to their own Projects - To oversee delivery of their own Projects and those of their team safely, within budget, on time and to specification. - To ensure delivery of their teams Projects in a way that is cognisant of the Project Management Concepts and governance ensuring PEP compliance at all times. - To ensure the delivery of their teams Projects are executed in such a way so as to enhance & develop existing relationships and create opportunities for repeat business. - To create a High Performing Culture through inspirational leadership, this supports the company values. - To control costs and deliver profitable returns against business targets for both their own and their teams Projects. - Active delivery of Trusted Advisor principles. Key Responsibilities and Accountabilities - To manage Project teams to ensure that all aspects of the Project comply with Company policies and procedures. - To drive the Health and Safety behavioural cultures on the Project and addressing any HSE underperformance. - To be responsible for recruiting and engaging with specialists and subcontractors within his own Projects ensuring that they adhere to Company processes. - Monitor their teams Project progress against completion schedule and be responsible in conjunction with the Contracts manager for managing delays, extensions of time, variations and escalating cost notifications within the contract conditions. - To assist &work closely with the Design / Estimating team to ensure all Projects are costed to capture all Project risks - To forecast in advance the productivity schedule and ensure there are no barriers to the work being completed. - Manage spend within budget and establish the financial and authorisation controls that need to be in place to manage cash flow and receiving payment for all works completed. - To report on financial status of Projects back to the Contracts Manager. - Ensure that all their Project risks are monitored and update/track risk plans throughout contract lifecycle. - To manage any requests for Project extra works and in line with client requirements and ensure that they will cover the full costs before the work is undertaken. - To lead, motivate and develop the Project team and to be responsible for the completion of their annual Performance Development Review. - To be responsible for Site ownership and the day to day management of the team, seeking support from Contracts Manager as necessary - To develop the relationship with the customer and look to identify new opportunities through the Project for example additional core contracts, extra works, Process Maintenance opportunities etc. - To be responsible for the procurement of labour, plant, materials and suppliers and monitor delivery of service or products to ensure they meet specification within their own Projects. - To estimate resources required within their team accurately, securing the right people for the right roles and monitors performance against the labour productivity programme. - Understand the design elements of the Project including the design process and link in with appropriate contact in the CEDD department to ensure general compliance with Building regulations, Standards and Specifications. - Communicate effectively to ensure that their team, all relevant stakeholders and Contracts Manager are communicated regularly with on Project progress and costs. Health & Safety - All staff are required to fulfil their legal duty to take reasonable care for the health and safety of themselves and others who may be affected by their acts and omissions, and to follow all guidance and instructions given in this respect. Further details regarding Health & Safety responsibilities are set out in the Health & Safety Policy. Working Relationships Internal - Interface with Surveyors, Designers, Buyers, Estimators, Safety, Health and Environment (SHE) Department, Central Engineering and Design Department (CEDD), Continuous Process Improvement (CPI) Department and Human Resource (HR) Department. External - Report to Group Property monthly on progress of their teams Projects. - Interface on their own Projects with Clients, suppliers, sub-contractors, utilities companies, Local Authorities with both the Customer and external Clients when appropriate. Qualifications, Experience, Knowledge and Skills The knowledge, skills, qualifications and experience relevant to the position are: Essential - Applicants should possess experience of a leading Project role combined with good M&E technical knowledge. - Detailed commercial, design, financial and project knowledge of multi-discipline contracts. - Excellent Customer Service Skills - ability to build and maintain effective working relationship/s - High level of self-motivation, organisational ability and drive to meet deadlines - Confidence and commitment to providing a high quality, professional service - Possess clear and confident written and verbal communication skills - Ability to provide effective management skills to site based team/s. Desirable - The successful candidate will be qualified to at least HNC level in an Engineering discipline or equivalent but will preferably have attained Chartered Engineer status and hold a relevant degree - Applicants should also be able to demonstrate a proven accounts and financial management track record. Competencies The core management competency framework for the position are: - Bidding Work - Understands the Target Cost process and the gated processes that are in place. - Leadership and Management - Supports, challenges and develops others so that they can give their best and deliver against expectations. - Drive For Excellence - Manages activities to ensure high standards are achieved in all areas - Teamwork - manages the team to maximise their contributions and effectiveness, whilst valuing individuals and respecting differences. - Communication - Understands the communication needs of all stakeholders and applies the skills to effectively manage these needs with a view to gaining customer loyalty and repeat business. - Planning, Organising & Executing - Plans ahead, organises and schedules activities and resources, monitoring the execution against timescales and plans by applying critical path analysis. - Commercial/ Financial Awareness - Understands and applies the financial controls that need to be in place, including PEP control. - Risk Management - Effectively manages risks using risk analysis process and establishes plans to manage and mitigate risk. - Customer/Stakeholder Management - Establishes stakeholder and customer needs and requirements and is clear on accountability levels. - Health, Safety Environmental - Is clear on Health and Safety and Environmental legislation and the impact to the business/engaged personnel - Negotiation Skills - Steers debate and applies the necessary negotiation skills to achieve the right outcomes - Decision Making - Makes decisions on collaboration and investigation whilst recognising the need to act decisively at the right time - Constraints Management - Fully understands the contractual obligations, including the terms and conditions for managing the projects - IT Skills - Needs to be proficient in the use of typical Microsoft Office applications: Word, Project and Powerpoint with more advanced skills in Excel. The above list of job duties is not exclusive or exhaustive and the post holder will be required to undertake such tasks as may reasonably be expected within the scope and grading of the post. Job descriptions should be regularly reviewed to ensure they are an accurate representation of the post.