Personal Assistant

McGinley Support Services
Cardiff (Caerdydd)
£125 - £175 p day
04 May 2017
11 May 2017
McGinley Support Services operate as an employment business and currently seek to recruit experienced Personal Assistant for a Rail based contract in Cardiff. Temporary Personal Assistant required to assist Interim Chief Operating Officer, You will co-ordinate and prepare agendas, papers and documentation for executive meetings and assist with any follow-up action as necessary. Your day will be busy and varied, and as such we expect a professional yet flexible attitude. Your ability to build close relationships within this busy department will ensure we create a world-class railway infrastructure that's built for the 21st Century. It's not necessary for you to have rail industry experience. In fact, what will set you apart is your motivation and natural flair for dealing with people at all levels. Provide an efficient and effective personal support service to the Director and their team to support the delivery of their objectives. 1.Manage the Director's calendar. 2.Manage the Director's personal budget, making comprehensive records available at all times. 3.Make arrangements for functions, conferences visits and meetings. 4.Co-ordinate and prepare agenda and papers for executive meetings and assist with any follow-up action as necessary. 5.Supervise and organise workloads for clerical support team in conjunction with other functional managers. 6.Maintain an efficient filing system paying particular attention to records of standing meetings, statutory records and authorisations. 7.Utilise financial and procurement systems and act as Local Purchasing Agent (where directed). 8.Review accounts received and process invoices for payment in accordance with Internal Control procedures. 9.Process and maintain weekly personnel records Do you have? Excellent organisation skills Experience of working with senior management Excellent time manager Ability to work under pressure Good MS Office skills Ability to work on own initiative McGinley Support Services is committed to equal opportunities and actively seeks applications from all sectors of the community irrespective of gender, race, colour, nationality, ethnic or national origin, disability, marital status, sexual orientation, having responsibility for dependents, age, religion/beliefs, or any other reason which cannot be shown to be justified. McGinley Support Services is committed to making reasonable adjustments in order for all candidates who are successfully put through to the interview stage to be able to attend.